Functions of the Miami County Recorder

The Miami County Recorder makes a complete, accurate and permanent record of every document pertaining to the conveyance and encumbrance of land within Miami County.

The Miami County Recorder maintains permanent land records, retains them in archival form, and makes them constantly accessible to the public.

The Miami County Recorder enforces more than 1000 sections of state law in the Ohio Revised Code pertaining to the duties of the Recorder's office.

The Miami County Recorder takes great care to ensure that every document received is accurately filed, recorded and indexed.

The Miami County Recorder serves on the county's RECORDS COMMISSION which authorizes the retention of Miami County records and determines when or how these government records may be disposed.

The Miami County Recorder serves on the county's AUTOMATIC DATA PROCESSING BOARD* to authorize any purchase, lease, or contract for data processing equipment for Miami County offices.

The Miami County Recorder serves as secretary and chief administrator of the county's MICROFILMING BOARD* to authorize any purchase, lease or contract for microfilming equipment in county offices and to oversee the operation of Miami County's microfilming center and services.

The Miami County Recorder collects fees for documents filed in the Recorder's office and pays these monies into Miami County general fund.

The Miami County Recorder maintains an accurate record of all monies appropriated to the Recorder's office for its operation.

The Miami County Recorder performs all accounting functions necessary to the operation of the Recorder's office including preparation of annual budgets and reports, vouchers, purchase orders, etc., and maintains all payroll records, sick and vacation leave records and other records pertaining to the Miami County Recorder's staff.

The Miami County Recorder files annually an ethics report, inventory of office equipment, affirmative action report, depository agreements for funds and every other report as required by law.

The Miami County Recorder notifies boards of the Miami County commissioners and township trustees annually of their duty to file zoning resolutions, maps and amendments.

*Optional boards established by the Miami County Commissioners in accordance with state law.